--- title: 6 Ways to Save on Printing Costs description: 90% of business owners are unaware of their total printing spend, or 1 to 3% of annual revenue. Here are 6 ways that your business can save on printing costs. image: https://blog.totalprosource.com/hubfs/6%20Ways%20to%20Save%20on%20Printing%20Costs_RGB.jpg --- - [Customer Support](https://www.totalprosource.com/support) - [Join Our Team](https://www.totalprosource.com/careers) [![logo-m](https://blog.totalprosource.com/hubfs/logo-m.svg)](https://www.totalprosource.com/) - [Solutions](https://www.totalprosource.com/solutions) - [IT Solutions](https://www.totalprosource.com/solutions/it-solutions) - [Managed IT Services](https://www.totalprosource.com/solutions/it-solutions/managed-it-services) - [Cybersecurity](https://www.totalprosource.com/solutions/it-solutions/cybersecurity) - [Business Continuity](https://www.totalprosource.com/solutions/it-solutions/business-continuity) - [Hosted Voice](https://www.totalprosource.com/solutions/it-solutions/hosted-voice) - [Cloud Solutions](https://www.totalprosource.com/solutions/it-solutions/cloud-solutions) - [Managed Content Services](https://www.totalprosource.com/solutions/managed-content-services) - [Digital Transformation](https://www.totalprosource.com/solutions/managed-content-services/digital-transformation) - [Business Process Optimization](https://www.totalprosource.com/solutions/managed-content-services/business-process-optimization) - [Accounts Payable Automation](https://www.totalprosource.com/solutions/managed-content-services/ap-automation) - [Document Management for SMBs](https://www.totalprosource.com/solutions/managed-content-services/document-management-smbs) - [Print Solutions](https://www.totalprosource.com/solutions/print-solutions) - [Managed Print Services](https://www.totalprosource.com/solutions/print-solutions/managed-print-services) - [Copiers & Printers](https://www.totalprosource.com/solutions/print-solutions/copiers-printers) - [Production Print](https://www.totalprosource.com/solutions/print-solutions/production-print) - [Industries](https://www.totalprosource.com/industries) - [Education](https://www.totalprosource.com/industries/education) - [Healthcare](https://www.totalprosource.com/industries/healthcare) - [Government](https://www.totalprosource.com/industries/government) - [Manufacturing & Distribution](https://www.totalprosource.com/industries/manufacturing-distribution) - [Banking & Financial Services](https://www.totalprosource.com/industries/banking-financial-services) - [Legal](https://www.totalprosource.com/industries/legal) - [Non-Profit & Religious](https://www.totalprosource.com/industries/non-profit-religious) - [Small & Medium-Sized Businesses](https://www.totalprosource.com/industries/small-medium-sized-businesses) - [Professional Services](https://www.totalprosource.com/industries/professional-services) - [Resources](https://www.totalprosource.com/resources) - [Who We Are](https://www.totalprosource.com/who-we-are) - [About](https://www.totalprosource.com/who-we-are/about) - [TotalPro Experience](https://www.totalprosource.com/who-we-are/totalpro-experience) - [History](https://www.totalprosource.com/who-we-are/history) - [Awards](https://www.totalprosource.com/who-we-are/awards) - [Community Involvement](https://www.totalprosource.com/who-we-are/community-involvement) - [Locations](https://www.totalprosource.com/who-we-are/locations) - [Contact](https://www.totalprosource.com/contact-us) Speak With a Solutions ExpertContact Menu**Close** ### Sales or General Inquiries Our business is built on helping you leveraging technology for strategic advantage. Contact our team to learn how our powerful, scalable, affordable technology solutions can transform how you do business. Contact a Solutions Expert ### Customer Support Our solutions are backed by dedicated support teams who are committed to your success. Whether you need IT support, software support, or hardware service, we've got you covered so you can get back to business. [Contact Support](https://www.totalprosource.com/support) [1.888.698.0763](tel:18886980763) ![](https://blog.totalprosource.com/hubfs/raw_assets/public/Prosource_August2020/images/close.svg) ### Contact a Solutions Expert # 6 Ways to Save on Printing Costs By: [Danielle Hoverman](https://blog.totalprosource.com/author/danielle-hoverman) January 13, 2017 [![6 Ways to Save on Printing Costs_Twitter.jpg](https://blog.totalprosource.com/hs-fs/hubfs/6%20Ways%20to%20Save%20on%20Printing%20Costs_Twitter.jpg?width=351&name=6%20Ways%20to%20Save%20on%20Printing%20Costs_Twitter.jpg)](https://blog.totalprosource.com/hubfs/6%20Ways%20to%20Save%20on%20Printing%20Costs_RGB.jpg)   In many businesses, document-related expenses are one of the largest unmanaged expenses. Studies show that 90% of business owners are unaware of their total printing spend1, which totals an estimated 1 to 3% of their annual revenue2. Here are six ways that your business can save on printing costs. **\[You Might Also Like: [Blog Article - "Tips to Cut the Cost of Printing"](https://blog.totalprosource.com/tips-to-cut-the-costs-of-printing)\]** **1. Determine if it’s Necessary** Encourage users to ask themselves, “Is what I’m printing necessary?” Users may print hard copies of emails or other documents that are easier to view and store electronically. **2. Require an ID or Number** Requiring users to scan an ID card or enter a pin number when retrieving their documents at the printer cuts down on the amount of documents left at the printer. **3. Set Default Printing Options** Configure default settings to print documents in black and white and double-sided. This will reduce the amount of color toner used and cut paper usage in half.  **4. Eliminate Personal Printers** Personal printers need to be stocked with ink and paper, as well as maintained. This results in higher total costs of printing. **5. Install Tracking Software** Tracking software provides details on the types of jobs and the volume of prints for each printer. You can also monitor the print volume of departments and individuals. **6. Implement a MPS Program** Managed print services (MPS) gives you visibility and control over your business’s printing which contributes to a healthier bottom line. **\[You Might Also Like: Blog Article- \[[Video\] "Hidden Costs of Printing"](https://blog.totalprosource.com/video-hidden-costs-of-printing)\]** MPS is a program offered by print providers that manages and optimizes your entire print environment. MPS goes beyond reducing printing and paper usage. Just as your business is always evolving, MPS continues to evolve to help businesses meet their information challenges. Optimizing your print devices enables businesses to save money, reduce paper waste, and increase efficiency. 1 Buyers Laboratory 2 Gartner [MPS](https://blog.totalprosource.com/topic/mps), [Managed Print Services](https://blog.totalprosource.com/topic/managed-print-services), [Printing](https://blog.totalprosource.com/topic/printing), [Printing Costs](https://blog.totalprosource.com/topic/printing-costs) ## Read On ### [6 Signs It's Time to Stop Outsourcing and Start In-House Print Production A common dilemma that many businesses face is deciding if it would be faster, cheaper, and easier...](https://blog.totalprosource.com/6-signs-its-time-to-stop-outsourcing-and-start-in-house-print-production) ### [Prosource Tech Show Spotlight on Managed Print Services In many businesses, document-related expenses are one of the largest unmanaged expenses. Studies...](https://blog.totalprosource.com/prosource-tech-show-spotlight-on-managed-print-services) ### [Managed Print Services Checklist Print is typically the third highest business operating expense, behind rent and payroll. So, it’s...](https://blog.totalprosource.com/managed-print-services-checklist) [![footer logo](https://blog.totalprosource.com/hubfs/raw_assets/public/Prosource_August2020/images/logo-t.svg "footer logo")](https://www.totalprosource.com/) [1.888.698.0763](tel:1.888.698.0763) [Support](https://www.totalprosource.com/support) [Careers](https://www.totalprosource.com/careers) [Locations](https://www.totalprosource.com/who-we-are/locations) [Blog](https://blog.totalprosource.com/) [Privacy Policy](https://www.totalprosource.com/privacy-policy) [![facebook](https://blog.totalprosource.com/hubfs/raw_assets/public/Prosource_August2020/images/sm-f-m.png)](https://www.facebook.com/totalprosource) [![linkedin](https://blog.totalprosource.com/hubfs/raw_assets/public/Prosource_August2020/images/sm-i-m.png)](https://www.linkedin.com/company/prosource_2/) [![twitter](https://blog.totalprosource.com/hubfs/raw_assets/public/Prosource_August2020/images/sm-t-m.png)](https://twitter.com/totalprosource)