A business’s printing costs includes more than just the toner and paper used, it includes the total costs incurred to manage and optimize the printer fleet and printer production, as well as the technical staff and processes that support the printer fleet.
A growing priority for many businesses is to cut material costs and run a more eco-friendly office. Here are some tips you can implement in your business to help save on print costs.
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Cut Consumables & Save Paper
The cost of printing consumables, such as toner cartridges and ink cartridges, can add up quickly. Investing in printers that use high-yield inks or toners for optimum efficiency will allow you to get more printed pages per cartridge. You can also change your print settings so that printing in grey scale and in draft mode is your default. By setting these defaults, you will reduce color ink and toner waste and cut costs.
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Although your business may aspire to be a paperless office, cutting paper altogether is unrealistic for most businesses. Reducing paper use, however, is an option. An easy way to cut paper usage in half instantly is to use double-sided, duplex, printing. Use print preview to evaluate what you’re printing and determine if you need to print everything. You can also adjust the document settings by fitting your content on one page, printing more than one page on one sheet of paper, and adjusting your document margins to be smaller. Adjusting document fonts is also a good way to save on paper usage. Century Gothic, Arial, Calibri, and Times New Roman are all efficient fonts for either ink and toner consumption and paper usage.
Optimal Devices & Business Practices
To ensure long-term cost-effective printing, you must buy the right machines. Although the upfront costs are higher, laser printers are generally cheaper than inkjet printers. Buying printers based on the cost-per-page rather than the upfront cost will provide the most economical and cost-effective option. Pull printing is another way to save on overall paper and ink waste. By activating this, users must release the print job at the printer using a log-in before the document prints.
Monitoring the usage of machines using print tracking solutions can help you measure your efficiency and determine areas where you can cut printing. It may also make sense to invest in print expense tracking and reporting services so you know how much money you are saving on print. Setting print quotas is also an option that will make employees more mindful about what they print and ultimately cut print costs.
By implementing these tips, your business will start to see a decrease in the amount of money spent on your printing.