It’s common for many small and medium-sized businesses to take an “if it’s not broke, don’t fix it” attitude when it comes to upgrading office technology. However, your outdated copiers may be costing you more than you realize. Here are a few signs that it’s time to upgrade your copiers.
Noticing a constant group of people standing around the copier trying to resolve issues? Technology and parts in new copiers operate more efficiently than older machines. Older machines require more maintenance which means that every time a technician comes to fix your machine, it slows office productivity and creates bottlenecks.
Everything printed or copied remains, in digital form, within the device or its software. It’s critical to protect all data stored on the machine against security risks. Older machines may not be equipped to provide the sophisticated security features that newer machines provide. Newer copiers offer encrypted drives, password security, and other features to protect your business data.
Older machines may be costing you more than a new machine. Depending on the age of the copier, finding repair parts can be difficult and more expensive. Energy, paper, and toner efficiency is also another issue with older model copiers that increase costs. Newer machines are designed to efficiently use paper and toner, and they include print controls that allow for digital copies rather than printed. It’s also possible to set restrictions on printing such as who can print in color by user or department.
Changing or Expanding Business Needs
As your business needs change and expand over time, so do your technology needs. Upgrading to a new copier with customizable business applications allows you to save and store documents to the cloud for editing, sharing, mobile printing, and more, giving you and your employees flexibility and increased productivity.
As your copiers and other devices age, they may end up costing you more than they’re worth. Over time, transitioning to a newer model can save money, reduce maintenance, and increase productivity and efficiency.